When choosing an email provider service, whether for business or personal use – you want to select the best option.
Have you ever considered a cloud email provider?
There are many great features of a cloud email provider. Yet, many people are unaware of its benefits or what cloud email comprises of.
In fact, as far as companies are concerned, the vast majority of them still use on-premises email providers as opposed to cloud email.
We’ve put together this guide to show you why you should consider cloud email.
The Benefits of Cloud Email
There are many great benefits to switching to a cloud email provider. Whether you are considering it for business or personal use, we encourage you to take the following benefits into your consideration:
1. The Cost
Generally speaking, cloud email will be significantly cheaper than an on-premise email provider.
Cloud email is paid on a subscription basis. One can pay a monthly fee that can be canceled at any time. Or you can pay a yearly fee that will likely be offered at a discounted rate.
With cloud emails, there are a plethora of options for you to shop around for the best price and features.
2. More Reliable
Cloud email is more reliable than their on-premise counterparts. This is because many cloud-based email providers store your data on a cloud-based server. This results in your company experiencing greater uptime as well as a more sophisticated disaster recovery response.
Particularly if you run a company, you depend on your email always running and being accessible without interruption. This reason alone is why you should switch to a cloud email.
3. Easy Scalability
As your needs for your company grow, you will need your email provider to adapt to your demands.
With the subscription-based model of cloud email, you can easily upgrade your plan at any time. If you have specific demands not covered in a pricing plan, many cloud email providers can provide a custom service based on your needs.
This scalability can include adding email accounts, increasing storage space, and adding additional features.
4. Remote Email Access
Often, on-premise email providers do not allow employees to access their email outside of the workplace.
This can cause huge problems and result in inefficiency in the workflow. Even if your employees work from an office, you have to take into account that they may be unable to come to the office but still be able to work – if only they had the option.
In the case of a disaster and the office is inaccessible to all employees, you would want business operations to continue by creating an infrastructure where employees can work from home.
With a cloud email provider, your email is accessible as long as there is an internet connection. So if your employees are out of the office, at home, or even traveling they can have access to their email account. Cloud email providers will also have features to access an email account on mobile devices.
5. High-level Security
Of course, one of the biggest concerns of email accounts is the level of security that guard them.
All your emails and data will be stored in a server that is in a highly secure area. In an on-premise setup, your office can be broken into, and if your servers are accessed or destroyed, you can lose access to your email data.
Your office security is unlikely to be on the level of security that a cloud data server is. Remember, many of the biggest companies prefer to use a cloud email provider because of their stellar security. You want the same for your company.
6. Easy Administration
There is less of headache with regard to administration when dealing with a cloud email provider.
For example, you do not have to worry about manually upgrade the email software. This will be handled by the email cloud provider. You will always have access to the latest software and at worst, there will be a maintenance mode where you temporarily lose access to your email accounts.
You want to focus on your emails and not have to take the extra step of administration. This easy administration is a huge step up from on-premise email providers that require continuous and often, strenuous administration and maintenance.
Here are some additional pros to consider when looking at a cloud email provider:
- You don’t need an IT staff who manage and maintain your internal email servers
- You never need to purchase any complementary software or hardware
- You can have access to email accounts on as many devices as possible without additional setup or administration
- You will receive a higher level of customer service from a cloud email provider
- It is much quicker and easier to create new email accounts for new employees
It is because of these above pros that lead to many companies making the switch to cloud email providers.
But, of course, you do need to look at the cons before jumping ahead and signing up for a cloud email provider.
These are some of the cons that you may take issue with:
- While a more affordable option, the prices can increase as your email accounts and data storage demands increase
- A cheap or relatively unknown cloud email provider might not provide you with details on how to secure your data; it is their duty to do so – always choose a prominent service
- You will no longer have physical access to the servers that hold your email data
While these cons are of concern, as you can see they can be easily avoided if you choose a high-quality cloud email provider.
Options such as iCloud email are a great provider for an affordable and high-quality cloud-based email provider.
If you do make the change to a cloud email provider, we are sure that you will prefer it to an in-premise email provider.
See You in the Cloud
Now that you know the great benefits of a cloud email provider, go ahead and make the switch for your company today.
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